Team & HR
Write and share notes with your team
Write notes, checklists and tables, share them with teammates and highlight what they must read.
The steps at a glance
Step 1 of 5
In the menu on the left, tap Notes. On a phone, tap the ☰ menu button at the top first.
Tap New note, type a Title and start writing. It saves by itself — look for Saved ✓.
Use the toolbar for Bold, Checklist, Table, Picture and Drawing. On a phone, swipe the toolbar sideways.
Tap Share, choose Everyone can view or give teammates Can view or Can edit, then tap Save sharing.
Select the important words, tap Highlight, tick the people, add a message and tap Send highlight. They see You have a new note.
✅ How do I know it worked?
- Your teammate sees a bouncing You have a new note and a red number on Notes.
⚠️ Common mistakes
ProblemSomeone else changed the note at the same time.FixTap Reload to see their version, or Keep mine to save yours. Older versions are in More → Version history.
ProblemA teammate can't open your note.FixNotes are private until you share them. Tap Share and add them.